Golden Tips for Maintaining Office Printers

Printers are among the most critical machines in your office. They not only allow you to print actual copies of critical corporate data, but they also assist you raise brand awareness by allowing you to design marketing materials such as flyers, posters, and banners.

Regular maintenance is required to keep your printers working at peak performance. By correctly maintaining your printers, you can avoid mechanical problems, extend their life, and assure consistent, high-quality printouts, all while lowering printer repair expenses.

1. Read the handbook:

The handbook contains all of the information you need to correctly operate your printer, including assembly and installation instructions, warranty coverage, frequently asked questions, and maintenance advice. It can also assist you in troubleshooting common issues that may develop. For example, if you have a paper jam, the printer handbook will show you how to properly remove the paper.

2. Ensure proper positioning:

Printers should not be placed near heating and air conditioning vents, or any other regions with high temperatures or dust. High temperatures and dust degrade printer dependability and durability. Printers can be damaged by water and other liquids, so keep them away from water coolers, coffee machines, sinks, and other similar sources. Finally, keep your printers away from crowded areas. 

3. Keep them clean:

When cleaning your printers, you should focus on two areas: the printhead and the internal components.

  • Printhead: The printhead is the mechanism inside the printer that sprays ink/toner on paper. It should be cleaned at least once a month, or if you notice white lines appearing on newly printed pages.If your printer has a self-cleaning function, use it. If you decide to clean the printhead manually, please be sure to remove it first before cleaning it with warm water. Allow it to thoroughly dry before reattaching.

  • Internal components: These attract dust and dirt, which can accumulate and degrade the printer's performance. Clean them regularly with a slightly moist, lint-free cloth. You might also use compressed air to clean the dirt from areas that are hard to reach. 

4. Turn them off:

If you are not planning to use your printers for an extended period, switch them off and unplug them from the outlet. When printers are kept on for an extended period, they generate a large amount of heat, which can dry out the toner/ink, resulting in a clogged printhead and poor print quality.

5. Update the printer driver and firmware:

Printers have two sorts of software on them: printer drivers and firmware. A printer driver is a programme that converts text and graphics into a language that the printer understands. Failure to update it may result in loss of printer functioning and communication issues between the printer and the computer it is connected to.

Firmware, on the other hand, refers to software that is placed in a particular memory within devices that are traditionally thought of as hardware, such as TV remotes. While some firmware just allows hardware to execute basic activities, others serve as an operating system for more complex devices like printers. It is critical to keep your printer's firmware up to date to fix any software flaws that may hinder your machine from running properly and efficiently.

6. Use the correct ink or toner cartridges:

When replacing ink or toner cartridges, make sure they are compatible with your printer model. Ensure that they are produced or endorsed by the printer maker. Such cartridges may be costly, but they ensure peak printer performance and limit the likelihood of clogged printheads, ink leaks, and poor print quality.

Finally, confirm that the cartridges are properly inserted to avoid printing problems and equipment damage.


If you are looking for printer repair and service solutions, Just Repair is your go-to option in UAE. Without technical experts, you can easily repair and protect your printers of every brand without compromising on quality.